| | Author | Message |
|---|
Iced
  
 
| | #1 posted July 2, 2009 at 1:11am (EST) |
I did some paid work for a television production last week, and I need to send them an invoice. What exactly do I need to include? I'm a bit embarrassed to admit to my employer that I've never invoiced for paid work before, so if anyone has any experience with this, let me know. A template would be great.
If it helps, it was for 3 separate days, $150 per day.
 | Chad
 
| | #2 posted July 2, 2009 at 1:35am (EST) |
An invoice should go kind of like:
Your Company name.............................................................................Date
Address.......................................................................................................Invoice number
Address.......................................................................................................Contract/Work order it was done under
Address
Bill to:..................................................................................................Ship To
Company you did the work for..................................................Company you did the work for
Address of their contracts department...................................Physical address of company you did the work for/at
Address.............................................................................................Address
Address.............................................................................................Address
Then you have a table that includes:
Quantity....................Description/Nomenclature.......................Part Number.......................Unit Price.......................Extended Price
..............................................................................................................................................................................................................Subtotal
..............................................................................................................................................................................................................Discounts (if applicable, order quantity being the most common)
..............................................................................................................................................................................................................Taxes (if applicable)
..............................................................................................................................................................................................................Shipping (if applicable)
..............................................................................................................................................................................................................Total Due - If there are no discounts, taxes or shipping, you can leave off the above 4 lines and just have total due
Then you have the payment terms. Net 10, net 30, 2/10 Net 30, whatever was agreed upon in contract placement.
You then give how they can pay:
Transfers to: Routing number ..... Account Number ....
Checks sent to: Name and Address
And I only accept invoices that are stamped or watermarked "ORIGINAL" or "CERTIFIED ORIGINAL" or something similar.
Read your terms and conditions, you may also need to sign and they should give instructions on if it is paper, fax, PDF, etc.
| Mitsuru
| | #3 posted July 2, 2009 at 2:22am (EST) |
Just out of curiosity, what is "invoicing" technically? | Chad
| | #4 posted July 2, 2009 at 2:27am (EST) |
when you submit a bill for payment. | kess
| | #5 posted July 2, 2009 at 8:29am (EST) |
Holy crap. This tops any of Reed's normal homework requests. | Iced
| | #6 posted July 2, 2009 at 9:04am (EST) |
Thanks Chad.
| tioberto2000
| | #7 posted July 2, 2009 at 10:41am (EST) |
I work in television.
Invoices Ive submitted are a simplified version of what Chad showed you.
Name, Address , phone number, SS# (for tax reasons) - Odds are they are not taking taxes out. You will when you file, although I have no clue how canadians do it.
Then your job title and daily rate.
The dates you worked. then the math equaling 450. Amounted owed.
FYI- They might take a while to pay, and you might have to nag them.
| Mitsuru
| | #8 posted July 2, 2009 at 11:15am (EST) |
Ohhhhhhhhh, I see. I completely misinterpreted it. I don't know how. I guess I was pretty intoxicated last night though. |
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